Note to Employer: The following sample policies address employee vaccination and vaccination status related to the COVID-19 pandemic. These samples should be modified to fit the needs of the organization.
Following the release of OSHA’s Emergency Temporary Standard for private-sector employers and the Safer Federal Workforce Taskforce’s guidelines for federal employers and contractors, employers may wish to update vaccination, PTO, or sick leave policies to be compliant with the requirements set forth by those organizations. Businesses and employers may determine their own vaccination policies and how to administer them for employees and visitors, but should also be aware of any state or local laws that prohibit mandating vaccination, testing, or vaccination passports. Employers should also consider ADA, FMLA, and HIPAA when making decisions related to vaccination requirements. If you choose to document vaccination records, they should be stored separately from employment files and should be kept in a confidential location.