The U.S. Citizenship and Immigration Services (USCIS) announced a new version of Form I-9 (Rev. 10/21/2019), Employment Eligibility Verification, which employers must use to verify the identity and employment authorization of their employees. USCIS has made minor changes to the form and its instructions. Employers have until April 30, 2020, to begin using the new form.
Changes in the new version. USCIS noted that in the newly updated Form I-9, the agency added Eswatini and North Macedonia to the Country of Issuance field in Section 1 and the foreign passport issuing authority field in Section 2, per those countries’ recent name changes. These changes are only visible when completing the fillable Form I-9 on a computer, however.
USCIS also updated the following in the form instructions:
- Clarified who can act as an authorized representative on behalf of an employer (for example, an authorized representative can be any person you designate to complete and sign Form I-9 on your behalf).
- Updated USCIS website addresses.
- Provided acceptable document clarifications (for example, when filling out on paper, if you enter document information in the List A column, you should not enter document information or N/A in the List B or List C columns).
- Updated the process for requesting the paper Form I-9.
- Updated the DHS Privacy Notice.
Current employees. Employers will not need to complete the new Form I-9 (Rev. 10/21/2019) for current employees who already have a properly completed Form I-9 on file, unless reverification applies.
Source: CCH/Wolters Kluwer; Lynell Meeth, Director, HR and Content Strategy, MRA – The Management Association