The Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA) requires federal contractors and subcontractors subject to the Act’s affirmative action provisions to track and report annually to the Secretary of Labor the number of employees and new hires who are covered veterans, by job category and hiring location, who are protected veterans under the statute. VEVRAA also requires federal contractors and subcontractors to report the number of new hires during the reporting period who are qualified covered veterans.
All nonexempt federal contractors and subcontractors with a contract or subcontract in the amount of $150,000 or more with any department or agency of the United States for the procurement of personal property or nonpersonal services must file an annual report called the VETS-4212. The VETS-4212 must be submitted no later than September 30 of each year following a calendar year in which a contractor held a covered government contract or subcontract.
To determine the "reporting period" for the purposes of completing the VETS-4212 reports, the contractor must first select a date in the current year between July 1 and August 31 that represents the end of a payroll period. The 12-month period preceding the selected payroll period ending date is the 12-month reporting period.
For example, a federal contractor or subcontractor selects a pay period that ends on July 20, and the employer’s pay period covers a two-week period. The employer counts the new hires during the previous 26 pay periods (52 calendar weeks) and reports the total amount of employees at the end of the July 20 pay period. The employer reports the maximum and minimum number of employees during the 26 pay periods over the 52 weeks.
A contractor that has approval from the Equal Employment Opportunity Commission to use December 31 as the ending date for the EEO-1 Report may also use December 31 as the ending date for the payroll period selected for the VETS-4212 Reports.
The reporting cycle for 2018 is now open, and the filing deadline is September 30. Frequently asked questions related to reporting can be found here.
Source: DOL.gov; Lynell Meeth, Director, Member Content, MRA – The Management Association