New Form I-9: The U.S. Citizenship and Immigration Services (USCIS) released a revised version of Form I-9, Employment Eligibility Verification that employers must begin using on September 18, 2017. The form has a revision date of 07/17/17 and an expiration date of 08/31/2019. While the Form I-9 is considered a "smart" form—meaning employers can fill this out electronically—they will still need to print the form to obtain signatures.
Technical Difficulties: If experiencing difficulties downloading the form, USCIS suggests employers download the PDF directly to their local computer and use the latest version of the free Adobe Reader. The Internet Explorer, Firefox, and Safari web browsers will prompt individuals to open or save the form. For best results, ensure that you use the most current version of the browser of your choice.
To download the form from the Chrome web browser:
- Click the link to the Form I-9 to download.
- Click the arrow that displays in the PDF file download box that will appear in the bottom left-hand corner.
- Select "Show in folder" from the drop-down menu that appears.
- Open the form that appears in the download folder.
If an employer is still struggling to access or complete the electronic version, a paper version is also available and can be used.
Information on the revisions to the Form I-9 can be found in our previously published Inside HR article. For a refresher on completing this required form, watch our short video on How to Complete an I-9 Form, available from MRA’s free E-Learning Library.
EEO-1. The EEO-1 is the U.S. Equal Employment Opportunity Commission’s (EEOC) annual survey that requires all private employers with 100 or more employees and certain federal government contractors to file the EEO-1 report. In past years, the filing deadline was September 30, however the 2017 filing deadline is now March 31, 2018, and will continue to be March 31 of each subsequent year.
Employment data must be pulled from one employer-selected pay period between October 1 and December 31 (previously the pay period was between July 1 and September 30). The selected pay period is called the "workforce snapshot period" and employers use this to count employees by job category, sex, race, or ethnicity for the EEO-1 report.
VETS-4212. The filing deadline for federal contractors and subcontractors who are required to file an annual report called the VETS-4212 remains September 30, 2017 (now extended to November 15, 2017 due to the impact of Hurricane Harvey and Irma).
The latest on the EEO-1 report and VETS-4212 can be found in our previously published Inside HR article.
Source: Lynell Meeth, HR Director, MRA – The Management Association